How to Sync Outlook to Google Calendar on Android?

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We heavily use Microsoft’s Windows-operated PCs to do our daily tasks. A large number of people use this system operation that uses Outlook. For this reasoning, our daily tasks, webinars, meetings, and schedules are saved on Outlook calendar. It becomes difficult to sync individual entries from Outlook to Google calendar especially on our Android phones.

Definitely, it is a time consuming task to manually shift each and every calendar entry back and forth. Here are good tools to do this task for free. DejaFlow is one such tool that you can try for free to sync both your calendars. CompanionLink is the developer of this synchronization tool that ensures its compatibility with a wide range of management tools and reliability.

Productivity is a motivation that needs to be boosted every day. DejaFlow ensures that you sync all your calendars, contacts, and tasks easily within a few clicks. This saves your time and effort and makes you ultra-productive

Methods Available to Sync

There are several ways to sync Outlook to Google Calendar on Android. Some are manual, requiring exporting and importing data, while others rely on third-party apps and services for automatic synchronization. DejaFlow, a cloud-based tool, is one of the most effective options for seamless two-way syncing. We’ll cover both manual and automated methods to give you options based on your preference.

Step 1: Prepare Your Accounts

Before you begin, ensure you have the following:

  1. Active Outlook Account: This could be an Office 365, Exchange, or free Outlook.com account.
  2. Google Account: Ensure it’s linked to your Android device.
  3. DejaFlow Account: You can create an account on their official website.

Step 2: Manual Sync via Export and Import

1. Export Your Outlook Calendar

  • Open Outlook on your computer or web browser.
  • Go to the Calendar section.
  • Select the calendar you want to sync.
  • Click on File > Save Calendar or look for an export option in your calendar settings.
  • Save the file in .ics format.

2. Import to Google Calendar

  • Open Google Calendar in a browser.
  • Go to Settings by clicking the gear icon.
  • Select Import & Export.
  • Click Import and upload the .ics file you exported from Outlook.
  • Choose the Google Calendar with which you want to sync the events, then click Import.

This method is straightforward but requires regular updates, as changes in Outlook won’t automatically reflect in Google Calendar. Check out our simple and easy guide to sync contacts between Google and Outlook here!

Step 3: Automatic Sync via DejaFlow

If you want continuous two-way synchronization, DejaFlow is a reliable solution.

1. Sign Up for DejaFlow

  • Visit the DejaFlow website.
  • Create an account and select the free or premium plan based on your needs.

2. Link Your Accounts

  • Log in to DejaFlow.
  • Add your Outlook account by providing the necessary login credentials.
  • Add your Google account and grant the required permissions.

3. Select Sync Preferences

  • Choose which Calendar Data to sync (e.g., events, reminders).
  • Configure two-way sync if you want changes in either calendar to reflect automatically.

4. Start the Sync

  • Click Sync Now to initiate the process.
  • The first sync may take a few minutes, depending on the size of your calendar.

Step 4: Verify the Sync on Android

After completing the sync process, you need to confirm that both calendars are now integrated on your Android device.

  1. Check Google Calendar
  • Open the Google Calendar app.
  • Look for your Outlook events. They should appear seamlessly alongside your existing Google Calendar events.
  1. Test Two-Way Sync
  • Add a new event to Outlook and check if it appears in Google Calendar.
  • Similarly, create an event in Google Calendar and verify it shows up in Outlook.

If you’re using the manual import method, remember to periodically export your Outlook calendar and re-import it to Google Calendar. You can set a reminder in your calendar to do this weekly or monthly. Are you looking for a simple guide to syncing email on a PC? Check out our easy guide, which is step-by-step and convenient to follow.

Troubleshooting Common Issues

Even with the best tools, you might encounter issues. Here’s how to resolve common problems:

  1. Events Not Showing Up: Ensure the correct calendar is selected during export/import or sync setup. Check your internet connection and retry.
  2. Duplicate Events: This can happen if you sync the same calendar multiple times. Use DejaFlow’s settings to avoid duplicates or manually delete them in Google Calendar.
  3. Authentication Errors: Verify your login credentials and permissions for both Outlook and Google accounts.
  4. Sync Delays: For automated syncing, DejaFlow usually updates every few seconds. If it’s slow, ensure their servers aren’t experiencing downtime.

By addressing these common issues promptly, you can ensure a smooth and reliable synchronization experience, keeping your calendars perfectly aligned and hassle-free.

Optimize for Productivity

After syncing your calendars, you can enhance productivity by optimizing how you manage your events. One effective method is to assign colors to distinguish between work and personal events. This visual organization makes it easier to identify specific commitments at a glance and ensures nothing important is overlooked.

Enabling notifications is another way to stay on top of your schedule. Google Calendar allows you to customize notification settings for individual events or overall schedules, ensuring you receive timely reminders about upcoming meetings, deadlines, or personal plans.

If you collaborate with others, sharing your Google Calendar can streamline teamwork and coordination. You can specify permissions, such as allowing others to view or edit events, making it easy to plan group activities or manage shared responsibilities efficiently.

Conclusion

Syncing your Outlook calendar with Google Calendar on Android is a practical way to stay organized and boost productivity. Whether you prefer the manual export-import method or opt for a seamless two-way sync with DejaFlow, the steps outlined here make the process straightforward and efficient. Regularly check for updates and troubleshoot minor issues to maintain a smooth synchronization experience.

By integrating your calendars, you’ll have a single, unified view of all your commitments, helping you stay on top of your schedule and focus on what matters most. Start syncing today and enjoy the convenience of having all your events in one place.