Google and Outlook have been the two major competitors for a long time. They both offer impressive communicative features for their users. This makes us use the services of both companies, and our contacts remain divided. It is a good idea to sync them and unite our contact books.
Syncing contacts between Google and Outlook can help many people. It is important for professionals and for individuals who use both platforms. DejaFlow makes this process easy. It keeps your contact lists updated automatically on both systems. In this guide, I will show you how to sync your Google and Outlook contacts using DejaFlow.
Step 1: DejaFlow and Its Benefits
Before you start, you must understand DejaFlow. You must also know why it is a good choice for syncing contacts. DejaFlow is a tool that works in the cloud. It was made by CompanionLink. It works quietly in the background. It helps to keep your contacts, calendar events and tasks the same on both platforms.
Key Benefits:
- Automatic Sync: DejaFlow syncs your data regularly. It removes the need for you to update manually.
- Two-Way Sync: If you make changes in Google or Outlook, the other side will update, too.
- Security: Your data is safe because it is encrypted. This keeps your personal or work information secure.
- User-Friendly: Setting it up is easy. You do not need much technical knowledge.
Now that you know about the tool, we can move on to the setup.
Step 2: Make a DejaFlow Account
You need a DejaFlow account to start. This account helps you manage your sync settings.
- Visit the DejaFlow Website. Open your web browser and go to the DejaFlow website.
- Create an Account.
- Click the Sign-Up button or the “Create One!” link under the login box.
- Type your email address and a strong password. Your email does not need to be linked to your Google or Outlook accounts.
- Click Register to make your account.
- Confirm Your Email.
- Look in your email inbox for a confirmation email from DejaFlow.
- Click the confirmation link. It helps you verify your account.
After you create and verify your account, you log in to the DejaFlow dashboard. Then, you can start to configure your sync settings. Want to sync your email on PC? Head to our simple step-by-step guide that will help you sync your emails easily.
Step 3: Set Up a DejaFlow Connector
The DejaFlow Connector links your Google and Outlook accounts. It is an easy process to set up the connector.
- Log In to Your DejaFlow Account. Visit the DejaFlow website. Log in using your email and password.
- Add a New Connector.
- In the dashboard, click the Add New Connector button. It is usually in the top-right corner.
- A pop-up appears. It asks you to choose the platforms you want to sync.
- Select Google and Outlook.
- Choose Google as one platform. Choose Outlook 365 or the right Outlook version as the other.
- Click Next to go on.
- Sign In to Your Google Account.
- DejaFlow redirects you to the Google login page.
- Enter your Google account information. Grant DejaFlow the permissions it needs to access your contacts.
- Sign In to Your Outlook Account.
- DejaFlow also asks you to sign in to your Outlook account.
- If you use Outlook 365, use your Microsoft account information.
- For Exchange accounts, you must give the server address and domain details.
- Enable Contact Syncing.
- After both accounts connect, you see a list of synchronization options.
- Enable the Contacts option. It makes your contact lists synchronize.
DejaFlow is an easy and convenient tool for syncing Gmail and Outlook. This tool allows you to safely sync your diversified contacts and manage them easily!
Step 4: Configure Sync Settings
DejaFlow lets you customize your synchronization settings. You can match them to your needs.
- Set the Sync Direction.
- Choose between Two-Way Sync, Google to Outlook Only, or Outlook to Google Only.
- Most users recommend two-way sync. It keeps contacts the same on both platforms.
- Select Sync Frequency.
- DejaFlow syncs data every 15 minutes by default.
- You can change the frequency in the settings if you want.
- Filter Contacts.
- If you do not want to sync all contacts, you can use filters. You can include or exclude specific groups or categories.
- Save your settings.
- After you configure your preferences, click Save. This will finish the setup.
Step 5: Test the Sync.
Before you rely on the sync for your daily activities, you must test everything.
- Add a test contact in Google.
- Open your Google Contacts. You can add a new test contact. This contact should have a unique name.
- Wait some minutes for DejaFlow to sync the changes.
- Check the contact in Outlook.
- Open your Outlook contacts. You need to search for the test contact.
- If it appears, the sync is working correctly.
- Test two-way sync.
- Add a new contact in Outlook. Verify that this contact appears in Google Contacts after the next sync.
Step 6: Monitor and Troubleshoot.
Once you complete the setup, DejaFlow will sync automatically. However, it is a good idea to monitor the sync from time to time. You should solve any issues that happen.
- Check the DejaFlow dashboard.
- Log in to your DejaFlow account. Review the sync status.
- Look for any error messages or warnings.
- Resolve common issues.
- For authentication errors, reauthorize your Google or Outlook accounts. You do this if DejaFlow has authentication problems.
- For duplicate contacts, use a duplicate contact remover. This will help you clean your lists before syncing.
- For sync delays, check if your internet connection is stable. Make sure DejaFlow’s sync frequency is set right.
Step 7: Maintain Your Contact Lists.
To make sure that the sync works well over time, you must keep organized contact lists.
- Clean up contacts regularly.
- Remove duplicates and old entries from Google and Outlook.
- Use contact groups.
- You can organize contacts into groups or categories. This helps with better management.
- Review permissions.
- From time to time, review the permissions for DejaFlow. Revoke access if you do not use the service anymore.
Step 8: Upgrade Your DejaFlow Plan (Optional)
DejaFlow has free plans and premium plans. You can choose premium plans if you need more features or faster sync.
- Log In to Your Account. Go to the DejaFlow website and log in.
- Choose a Plan.
- Find the pricing page and pick a plan that fits your needs.
- Upgrade.
- Follow the steps to finish the upgrade.
Conclusion
You can use DejaFlow to synchronize your Google and Outlook contacts. It is a simple tool. It helps you with personal and professional communication. When you set up DejaFlow, your contact lists stay consistent. Your lists will be up-to-date. They will also be easy to access. You can use any platform you want. DejaFlow automatically syncs your contacts. It has a friendly interface. You do not need to update anything manually. This saves you time. It also reduces the risk of mistakes. DejaFlow has features like two-way syncing. It also has custom filters and secure data encryption. It is a great solution for anyone who manages contacts on different platforms.
When you use DejaFlow, you need to monitor its performance. You also need to maintain your contact lists. This helps you get the best results. Keeping your data organized is important. You need to keep your data up-to-date, too. This will help you use this tool well. If you are a business professional, DejaFlow can help you work with your teams. If you are a person using many platforms, DejaFlow can help you stay connected. If you follow the steps in this guide, you will have a good system. This system will help you manage your contacts efficiently. It will also help you communicate better and be more productive.