How to Change Default Fonts in Outlook?

Making your emails different helps them stand out. You can choose a new default font in Outlook. This shows your style as clothes do. When you do this, your emails become nice to see. They will not get lost in busy inboxes.

Changing your font makes your emails look better. It also makes them easier to read. Picking a font shows your style. It helps you send messages that look how you want. This makes people remember your brand better.

However, changing your font can cause problems. If the font is too fancy, it might be hard to read. Some fonts do not work on all computers or phones. This can make reading your emails hard. Fancy fonts can also look bad for business. You need to find a good mix of special and professional.

What’s Outlook’s normal font?

The font that was always used in Outlook was Calibri. It was 11 point size and black. People liked it because it was easy to read on screens. Other Office 365 apps used it too, like Word.

In 2021, Microsoft choose a new font. They named it Aptos. Before that, it was called Bierstadt. Aptos is 12 point size but still black. The reason was to update the look of Microsoft 365 apps. They wanted it to feel new for users.

On Outlook for Windows

Start Outlook on your Windows computer. Click File and then Options. Go to Mail and select “Stationery and Fonts.” You choose the email type you want change, like new emails, replies or plain text emails. You can change your font, size and color as you like. Click “Save” when you are happy. This change makes your emails look different from others every day.

  1. Open Outlook and click on File.
  2. In the left-hand pane, select Options.
  3. Click on Mail.
  4. In the right-hand pane, under the Compose messages section, click on Stationery and Fonts.
  5. A new window will open. Here, you can change the font for:
    • New mail messages: This sets the default font for new emails you compose.
    • Replying or forwarding messages: You can choose a different font for replies and forwards if desired. This also allows you to set the font for the text you add to your replies, separate from the quoted text.
    • Plain text messages: This sets the font used for plain text emails.
  1. Select the desired font from the Font dropdown menu.
  2. Adjust the Font size, Font style (bold, italic, underline), and Color (optional).
  3. Click OK to save your changes.

On Outlook for Mac:

If you use a Mac, log into your Outlook account and open Preferences. Choose “Font” to change the original settings. Now you can pick different fonts for new emails, replies, forwards and plain text. Change the text size with the slider. Do not forget to save your changes to make the new settings work. Your emails will now show your own style or brand identity easily.

  1. Open Outlook and click on Outlook in the menu bar.
  2. Select Preferences.
  3. Click on Fonts.
  4. Choose the desired font from the dropdown menus for:
    • New mail: This sets the default font for new emails you compose.
    • Reply or forward: This sets the font for replies and forwards.
    • Preview: This sets the font used for displaying emails in the reading pane. (Note: This doesn’t change the font recipients see)
  1. Adjust the Text display size slider (optional).
  2. Click OK to save your changes.

Limit on phone apps

Now, the Outlook app on phones cannot make the default font size bigger. But you can change the font size when you write an email. This might seem like a problem. But do not let it stop you from showing your style when you can.

How to pick your new font

Pick fonts that are easy to read. Fonts without the tails, like Arial, Verdana and Calibri, are very good. They have clear and simple designs. When your font is easy to read, people understand your message well.

Use fonts that everyone can read easily, even people who cannot see well. Do not use fonts that have too much style. They can make it hard to read. When you pick fonts that everyone can read, you are being kind and including everyone.

The font you pick can change how people see your email. Fonts that look professional make people think you are reliable and respectful. If you find the right mix of creative and professional in your font, people will take your email seriously.

Make sure the font you use looks the same in different email programs. Do not use fonts that are not common. If your font works everywhere, your emails will look like you want them to, no matter where people open them.

Good fonts for work and personal emails

Arial is a usual choice for online talking. It is known for being clean and easy to look at. It works very well on many devices and platforms. That is why Arial is a very good main font for work and personal emails. It looks simple, and that makes people trust and understand your emails.

Verdana has a lot of space between the letters, and it has big letters. This makes it very easy to see, even when the letters are small. This font is very good for emails that people will read a lot. Its design helps people who cannot see well. Verdana’s big letters make your text easy to notice but do not look too fancy.

Georgia is a font with the tails that makes your emails look fancy. It mixes the sophistication of old print with the needed practicality for digital screens. Georgia’s balanced design makes it easier to read. It is a top choice for professional letters. This is true in very formal situations. Georgia’s classic style gives dignity to your emails.

Restore default font settings in Outlook

It is simple to go back to Outlook’s default font settings. If you change the fonts for writing emails in Outlook for Windows and you wish to go back to the first settings, do these steps:

1. Open Outlook and click the File tab at the top left.

2. Choose Options on the left side to open a new window.

3. Click Mail to change email settings.

4. Find Stationery and Fonts underwriting messages and click.

5. A window called “Stationary and Fonts” will show up with font options.

6. Here is how to set fonts back to normal:

  • For new emails: Make sure “Font” shows “Calibri.” If not, pick “Calibri.”
  • For replying or forwarding: Make sure fonts are like the original. If they are not, choose “Calibri” for that part.
  • For plain text emails: Look at the “Font” for plain texts. Change it to “Calibri” if needed.

7. After you check all fonts are on “Calibri,” press OK to save.

8. Your new emails in Outlook for Windows will now have the “Calibri” font.


Change Outlook’s default font to make it more personal and professional. In the history of email, changing fonts has never been as important as it is now. Make sure you pick a font that is easy to read. Your emails show who you are. Choose a font that gives the right image. Good font choices make emails more interesting and easy to remember.

You should make your emails look good but also easy to read. If a font is hard to read, it is not good. Pick easy-to-read fonts like Arial, Verdana, or Calibri. These fonts are clear on screens. Make sure your font is good for everyone, even people who cannot see well.

The font in a work email is important. It can change how people see your message. Some fonts that look different can seem not serious. Use simple and clean fonts for work. This shows you are reliable. The font you use tells about your message just like the words do.

If you changed your Outlook font before but want to go back, it is easy. Going back to the default can be a good idea if your font does not work well everywhere. You can try out new fonts and always go back if you need to.