How to Sync Outlook and Google Calendar on Mac?

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Managing multiple calendars on different platforms could be challenging, especially if you are a busy professional. This becomes more difficult if you are a Mac user, as Mac provides fewer options and is very limited when it comes to synchronization with other platforms. Here comes DejaFlow. It is a synchronization tool service by CompanionLink. They have been expert in CRM service since 1986. With a wide experience, their tool is compatible with all popular service providers like Outlook, Gmail, iCloud, and many more.

DejaFlow is compatible with Mac and offers a user-friendly interface that is convenient for beginners. The downloading and installation process is super easy. This allows you to easily sync your contacts, tasks, and calendar entries across multiple platforms within a few clicks. The real-time synchronization makes it a perfect fit for all your devices.

Why Synchronize Outlook and Google Calendar?

Synchronizing Outlook and Google Calendar have many benefits.

  • Unified Scheduling: It keeps all your events in one place. This helps to avoid double-booking or missed meetings.
  • Cross-Platform Access: This lets you access your schedule on Mac, iPhone, Android, or web browsers.
  • Real-Time Updates: It ensures any changes made in one calendar show up in the other.
  • Improved Productivity: This lets you spend less time managing many platforms. This gives you more time to focus on tasks that matter.

If you are using an Android device, find out how you can sync Outlook to Google Calendar here!

What is DejaFlow?

DejaFlow is a cloud-based tool for synchronization. It is designed for two-way syncing between Outlook and Google Calendar. DejaFlow is reliable and secure. It also helps to keep your data private. Unlike manual methods, DejaFlow gives real-time updates. Any changes in either calendar will synchronize automatically. DejaFlow works with Outlook in Office 365, Exchange, or free Outlook.com accounts.

Getting Started with DejaFlow

Before you start the setup process, make sure you have the following:

  1. Active Outlook Account: This can be Office 365, Exchange, or a free Outlook.com account.
  2. Google Account: It must be active and accessible.
  3. DejaFlow Account: Create it for free, or choose a premium plan if you need it.

Step-by-Step Guide to Sync Outlook and Google Calendar on Mac

Step 1: Create a DejaFlow Account

To sync Outlook and Google Calendar, you need a DejaFlow account.

  1. Visit the DejaFlow registration page.
  2. Click on the “Create One!” link below the sign-in option.
  3. Enter your email address and a secure password. Then click “Register.”
  4. Sign in using your new credentials.

Note: The email you use for DejaFlow does not have to be linked to your Outlook or Google accounts.

Step 2: Set Up a DejaFlow Connector

After you create your DejaFlow account, the next step is to set up a connector for syncing Outlook and Google Calendar.

  1. Log in to your DejaFlow account. Click on “Add New Connector” on the top right corner of the dashboard.
  2. Ensure that you select “Outlook” and “Google” as the sync sources.
  3. Click “Add New Connector.”

Step 3: Link Your Google Account

You need to allow DejaFlow to access your Google Calendar.

  1. Sign in with your Google account information when asked.
  2. Give the permissions needed for DejaFlow to reach your calendar data.
  3. Choose which Google Calendar you want to sync if you have many calendars.

Step 4: Add Your Outlook Account

Next, you must link your Outlook account.

  1. Type your Outlook email address and password.
  2. If you use a custom-hosted Exchange server, you must enter the server URL in the optional box.
  3. Click “Add Outlook 365 Account” to finish the setup.

Step 5: Configure Sync Preferences

Once you link your accounts, you can change your sync settings.

  1. Choose the types of data you want to sync, such as events, reminders, or tasks.
  2. Turn on two-way sync for automatic updates in both calendars.
  3. Specify filters or exclusions if you need them, such as excluding personal events from syncing to Outlook.

Step 6: Start Synchronization

With everything set up, start the sync process.

  1. Click the “Sync Now” button on your DejaFlow dashboard.
  2. The first sync may take some minutes, depending on how much data you have.
  3. When it is finished, your Outlook and Google calendars will be completely synced.

Verifying the Sync on Mac

After the sync is finished, it is important to check if everything is working as you expect.

  1. Open your Google Calendar in a browser or the Apple Calendar app.
  2. Check that events from Outlook show up next to your Google Calendar events.
  3. Make a test change in one calendar and see if the change appears in the other.

Troubleshooting Common Issues

Even with a good tool like DejaFlow, you may have some problems. Here is how to fix common problems:

  • Events do not show up: Make sure you select the right calendar when you set it up. Verify that you sign in with the right accounts. Try to sync again if you need to.
  • Duplicate events: This issue can occur if you sync the same calendar more than once. You can use DejaFlow’s settings to stop duplicates, or you can clean them manually in Google Calendar.
  • Authentication errors: Check that your login details are correct. Make sure both accounts have the correct permissions.
  • Sync delays: DejaFlow usually updates in seconds. If syncing is slow, check your internet connection or check DejaFlow’s server status.

Find out how you can sync contacts between Outlook and Google with an automated tool here!

Optimizing for productivity

After you sync your calendars, you can improve your workflow with these tips:

  • Color-code events: Use colors to separate work and personal events. This helps you manage your schedule better.
  • Enable notifications: Set up notifications in Google Calendar. This helps you know about upcoming events or changes.
  • Share calendars: If you work with others, share your Google Calendar. Set permissions to help your team work better together.

Benefits of DejaFlow over manual methods

You can sync Outlook and Google Calendar. You do this by exporting and importing files. DejaFlow has many benefits. One big benefit is real-time updates. You see changes in one calendar right away in the other calendar with DejaFlow. You do not need to do manual imports again. This keeps your schedules current.

Another benefit is two-way synchronization. Manual methods need you to export and import. DejaFlow keeps both calendars in sync. You do not have extra work to do with DejaFlow. Changes show up automatically in Outlook or Google Calendar. This makes the experience smooth.

DejaFlow cares about privacy and security. Your data is private. Your data is not shared publicly. Some manual methods need public calendar links. This keeps your information safe.

This tool is developed by CompanionLink. The company has been catering to its customers since 1986 with trust, reliability, and exceptional customer service. With DejaFlow, you can easily sync your emails, contacts, tasks, and calendar entries all with one tool.

Conclusion

Synchronizing Outlook and Google Calendar on a Mac can be easy. With DejaFlow, you can have two-way syncing, real-time updates, and better productivity. If you are a professional with a busy schedule or someone who wants to organize better, syncing your calendars is a step to being more efficient and relaxed. If you follow the steps in this guide, both calendars work together well. You can start to use DejaFlow today. You will experience the convenience of scheduling that is unified across platforms.