How to Sync Microsoft Outlook with Google Calendar?

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Maintaining a well-organized calendar schedule is essential in this rapidly changing world. It is important to regularly update your calendar entries and keep a tight check on them to obtain maximum productivity. The problem arises when we have multiple devices that use a variety of operating systems. For instance, Windows on laptops, macOs of Apple devices, and Android mobile phones. Therefore, using multiple operating systems creates chaos for our calendars.

To tackle this mess, there is a need for a good tool that is compatible with all these mainstream operating systems, provides security needs, maintains privacy, and ensures quick synchronization. Here comes CompanionLink’s DejaFlow. This works as one size fits all. It is one tool that is compatible with a variety of operating systems and CRMs. Additionally, the user interface is very simple to use. The synchronization speed is super fast with minimum bugs. It is a perfect lightweight synchronization tool that is easy to download and free to use.

Why Use DejaFlow for Calendar Sync?

DejaFlow is a strong tool. It makes syncing data between Microsoft Outlook and Google Calendar easy. It has some main features:

  • Two-way Sync: This feature makes sure that updates in one calendar show in the other calendar.
  • Customizable Sync Options: Users can pick between one-way or selective syncing.
  • Ease of Use: The interface is clear and easy for all skill levels.
  • Automation: Scheduled syncing keeps calendars updated. You do not need to do it manually.

When you use DejaFlow, you can manage your appointments well. You can do this across both platforms. You will not miss important events. If you have to sync Outlook with Google Calendar on Android, please visit our easy and step-by-step guide.

Step 1: Prepare Your Accounts

Prepare before you start. Make sure your Microsoft Outlook and Google Calendar accounts are active, and you can access them.

  1. Check Login Credentials: You need to make sure you can log in to both accounts easily.
  2. Update Software:
  • For Outlook: You should have the latest version of Microsoft Office.
  • For Google: If you are using the web version of Google Calendar, check that your browser is up-to-date.
  1. Internet Connection: You need a stable connection to sync data.

Do you have to sync Google Contacts with Outlook contacts? Check out our simple and step-by-step guide to have real-time synchronization.

Step 2: Download and Install DejaFlow

You need to install DejaFlow on your computer to start syncing. Follow these steps:

  1. Visit the Official Website: Go to DejaFlow’s website.
  2. Download the Software:
  • Look for the download link that works for your operating system.
  • Click the link to download the installer file.
  1. Install DejaFlow:
  • Open the installer you just downloaded.
  • Follow the instructions on the screen to finish the installation.
  1. Launch DejaFlow: Open the application after you install it to start the setup.

Step 3: Create a DejaFlow Account

  1. Sign Up:
  • On the DejaFlow homepage, click on Sign Up.
  • Give your email address and make a password.
  • Confirm your email to turn on your account.
  1. Log In: Open DejaFlow and log in with your new information.

Learn how you can easily sync Google Contacts with Outlook contacts within a few clicks here!

Step 4: Set Up a New Connector

DejaFlow uses connectors. Connectors link your Microsoft Outlook and Google Calendar accounts. Here is how to set one up:

  1. Access Connectors: From the DejaFlow dashboard, you click on Create Connector.
  2. Select Syncing Platforms: Choose Microsoft Outlook and Google Calendar as the platforms you want to sync.
  3. Name Your Connector: Provide a name, such as “Work and Personal Sync.”
  4. Proceed to Authorization: Click Next to authorize your accounts.

Step 5: Authorize Microsoft Outlook 

  1. Sign in to Outlook:
  • A pop-up will come up, and you log in to your Microsoft Outlook account.
  • Enter your credentials and sign in.
  1. Grant Permissions: Allow DejaFlow to access your Outlook calendar data by granting the requested permissions.
  2. Confirm Integration: Verify that your Outlook account is linked successfully.

Step 6: Authorize Google Calendar 

  1. Sign in to Google:
  • A similar pop-up will appear on Google Calendar.
  • Log in using your Google account credentials.
  1. Allow Access: Grant DejaFlow permission to access and manage your Google Calendar data.
  2. Verify Connection: Confirm that your Google Calendar is successfully connected.

Step 7: Customize Sync Settings 

Once both accounts are authorized, you can configure your sync preferences.

  1. Sync Direction: 
  • Two-way sync: Updates made in either calendar will reflect in the other.
  • One-way sync: Choose if changes flow from Outlook to Google or the other way.
  1. Select Calendars: If you have many calendars in Outlook or Google, select the ones you want to sync.
  2. Set Frequency: Choose real-time, hourly, daily, or manual sync.
  3. Filter Events: Exclude some event categories or set date ranges for syncing.

Step 8: Initiate Sync 

With everything ready, you start the synchronization process.

  1. Test Sync: 
  • Click on Sync Now to start a test run.
  • Monitor the process to see if there are no errors.
  1. Review Results: Check both Microsoft Outlook and Google Calendar to make sure events have synced correctly.

Step 9: Automate Syncing

To keep syncing easy:

  1. Enable Auto-Sync: Go to DejaFlow settings. Click the Auto-Sync option to turn it on.
  2. Set Sync Interval: Pick how often DejaFlow will sync your calendars by itself.

Step 10: Troubleshoot Common Issues

If you have problems during syncing, use these fixes:

  1. Recheck Permissions: Check that both accounts give DejaFlow the right permissions.
  2. Update DejaFlow: Make sure you use the newest version of the software.
  3. Verify Internet Connection: A stable internet connection is very important for syncing to work.
  4. Contact Support: Go to the DejaFlow support page for help with problems you still have.

Step 11: Manage and Monitor Syncing

To keep your calendars in order:

  1. Edit Connectors: Change the sync settings from the DejaFlow dashboard as you need.
  2. View Sync Logs: Look at logs to see past syncs and find any mistakes.
  3. Pause/Resume Syncing: Turn off syncing for a while when you need to without removing the connector.

Benefits of DejaFlow

You can sync your calendars with DejaFlow. This helps you avoid scheduling conflicts. You can put work and personal events in one place. You get a clear view of your schedule. This helps you manage your time better. You can prevent overlapping commitments.

This tool also saves you time. You do not need to copy events by hand between calendars. DejaFlow automates the process. Your updates show across platforms very fast. Also, it is easy to stay organized. Automatic updates keep your schedule correct and up to date.

Conclusion

Syncing Microsoft Outlook with Google Calendar using DejaFlow is an easy process. This process helps with productivity and organization. If you follow these steps, you can make sure the two platforms work well together.

Whether you like two-way syncing or syncing only some events, DejaFlow helps you choose how to do it.

With your calendars synced, you do not have to worry about missing appointments or having schedule problems. This helps you stay focused on your tasks and use your time better. Try DejaFlow’s features today and enjoy having an organized schedule.

Are you a synchronization enthusiast? Learn how you can do real-time email synchronization on PC here. Easy synchronization ensures effective communication.