How to Sync Google Calendar with Outlook Desktop?

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Keeping your calendar entries synced in real-time is important to ensure productivity and efficiency. We use different devices like desktop computers, Android mobile phones, and iOS-operated systems on different occasions and save calendar entries on them. This diversity scatters our calendar entries, and they are not all on the same platform. In order to view them all on one page, a reliable tool is required. 

Here comes DejaFlow by CompanionLink. It is a reliable tool and compatible with all the mainstream email service providers such as iCloud, Google, Outlook, Yahoo, Zoho, Act, and many more. It works like an all-in-one tool that allows you to keep all your calendars synced in real-time. With this one tool installed, view all your calendar entries on any of the platforms. 

Why Sync Google Calendar with Outlook Desktop?

If you use Google Calendar and Microsoft Outlook to manage events, meetings, or tasks, updating them by hand can be hard. Synchronization can help you in many ways.

  • Consistency: First, it keeps consistency. Updates in one calendar show automatically in the other.
  • Time: Second, it saves time. You can avoid entering data twice.
  • Productivity: Third, it improves productivity. You can ensure that you never miss appointments because all events are in one place.
  • Simplify Access: Fourth, it simplifies access. You can manage your schedule on both platforms easily.

With DejaFlow, you can sync your calendars without doing it by hand.

Step 1: Install DejaFlow

  1. Download DejaFlow:

Visit the official DejaFlow website. Download the application that works with your computer system. DejaFlow works with Windows and macOS.

  1. Install the Software:

After you download it, open the installer file and follow the instructions on the screen.

  • Accept the terms and conditions.
  • Then, you must choose where to install it.
  • Finally, you should finish the installation process.
  1. Launch DejaFlow:

After you install it, open DejaFlow to start the setup.

Step 2: Set Up Google Calendar Connection

  1. Login to Your Google Account:
  • Open DejaFlow and go to the Google Configuration section.
  • Click on the option to connect your Google account.
  • Then, enter your Google information and log in.
  1. Grant Permissions:

DejaFlow needs access to your calendar data. You must give it the required permissions by:

  • Clicking on the “Allow” button when it asks.
  • Make sure the calendar access option is on.
  1. Select Calendars to Sync: 

DejaFlow lets you pick which Google calendars to sync.

  • Check the boxes for the calendars you want to sync.
  • Then, save your choices to confirm.

Step 3: Set Up Outlook Desktop Connection

  1. Open Outlook Configuration: 

In DejaFlow, go to the Outlook Configuration section.

  1. Connect to Outlook Desktop:
  • Select “Outlook Desktop” to sync.
  • You must provide your Outlook email address if it asks for it.
  1. Allow Access:

DejaFlow works with your local Outlook installation.

  • Grant permissions to allow access to your Outlook data.
  • Ensure you open Outlook during the setup process. This will help you confirm the connection.

Step 4: Configure Sync Preferences

  1. Choose Sync Direction:

DejaFlow gives you options for synchronization.

  • One-Way Sync: One-way sync allows updates to go from Google Calendar to Outlook or the other way.
  • Two-Way Sync: Two-way sync keeps both calendars updated at the same time.
  1. Set Sync Frequency: 

Decide how often you want your calendars to sync.

  • Choose real-time updates.
  • Choose hourly, daily, or other custom intervals.
  1. Advanced Filters: 

Use advanced filtering options.

  • Sync events from specific date ranges.
  • Exclude some event categories.
  • Prioritize updates for conflicts.

Step 5: Perform Initial Synchronization

  1. Start Sync Process: 
  • Click on the Sync Now button in DejaFlow’s dashboard.
  • Wait for this process to complete.
  1. Verify Sync Results

After the initial sync:

  • Open Google Calendar and Outlook Desktop.
  • Confirm that events match in both.
  • Check if there are missing or duplicate entries.
  1. Troubleshoot Issues

If there are problems:

  • Review your sync settings in DejaFlow.
  • Need to reauthorize account access.
  • Contact DejaFlow support for more help.

Step 6: Enable Automatic Synchronization

  1. Turn On Auto-Sync
  • In DejaFlow settings, turn on the Auto-Sync option. This helps keep the sync going without you doing anything.
  1. Customize Notifications
  • Set up notifications to alert you about sync issues.
  • Set them to confirm successful updates.

Step 7: Test Synchronization

  1. Add Test Events
  • Create a new event in Google Calendar.
  • Check that it appears in Outlook.
  • Add an event in Outlook.
  • Make sure it shows in Google Calendar.
  1. Check Event Details

Make sure event details are correct.

  • Check the date and time.
  • Check the location.
  • Check reminders and notes across both platforms.

Find out how you can sync all your contacts using DejaFlow here for free!

Step 8: Optimize Sync Settings (Optional)

  1. Adjust Sync Scope

Change settings to sync only certain events.

  • Sync events from specific calendars.
  • Sync events from a certain time frame, like the past 30 days.
  1. Manage Conflicts

DejaFlow has options for solving event conflicts.

  • Choose which platform takes priority.
  • Enable manual review for conflicts.

Step 9: Maintain Sync Reliability

  1. Update DejaFlow regularly
  • Need to use the latest version of DejaFlow.
  • Should check for updates in the application.
  • Must install updates fast to avoid problems.
  1. Monitor Sync Logs
  • Look at sync logs in DejaFlow often to check for errors.
  • Confirm that the updates are successful.
  1. Backup Calendars

Keep backups of your calendars to stop data loss.

  • Export Google Calendar events as a .ics file.
  • Use Outlook’s export tool for backups.

Benefits of Synchronization Using DejaFlow

Syncing Google Calendar with Outlook Desktop has many good things. It helps you schedule better and be more productive for free. When you sync the two, you save time. You do not need to update the same entries by hand. This makes it easy to manage all your schedules in one place. You can handle your events and tasks in a more organized way.

The sync also helps you be more productive. You get easy access to the latest calendar information. This lets you prepare better for meetings and lowers the chances of missing events. With both platforms showing the same data, you can focus better on your important tasks without worrying about mistakes.

Also, this integration gives you great flexibility. You can see your schedule anywhere using Google Calendar on your phone. This keeps you informed even when you are not at your desk. At the same time, Outlook has many strong features for planning, and it helps you stay organized. Syncing these two programs is a very helpful tool for managing your time in your personal and work life.

Conclusion

Synchronizing Google Calendar and Outlook 365 with DejaFlow is easy. This process helps you to work better and makes managing your schedule easier. You can follow the steps in this guide. This allows you to have synchronization without problems. You will stay organized and work efficiently. DejaFlow is a good solution for personal use or work needs. It helps you to keep your calendars in sync.